Brand Licensing Team Coordinator

The Role

The role

To provide comprehensive administrative and practical support to the SVP Brand Licensing and the wider Brand Licensing team, enabling them to focus on strategic and creative priorities. This role requires exceptional organisational skills, adaptability, a proactive, solution-focused approach and a passion for brands. The Brand Licensing Team Assistant will combine professionalism with strong communication skills, an ability to build effective relationships, and the discretion to handle confidential matters.

The role

Travel, Events & Meeting Coordination

• Arrange, prepare, and monitor complex travel and entertainment arrangements, including transfers, hotels, events, and team dinners.
• Organise monthly and quarterly team meetings, ensuring agendas, minutes, and follow-ups are completed.
• Schedule contracted license holder meetings (e.g., Ninja Warrior Park owners, major retailers).
• Organise room bookings and client hosting for meetings and events.

Research & Presentation Production

• Research brands, business opportunities, and potential partnerships.
• Prepare, format, and produce branded presentations for internal and external use.

Supplier, Merchandise & Logistics Coordination

• Coordinate the supply of goods from merchandise manufacturers and suppliers to production teams ensuring goods are tracked, checked, confirmed as correct and any ad hoc changes or needs are fulfilled.

Administration

• Salesforce Champion for the B&L team - with a specific focus on Leads (converting through Events), Accounts / Contacts, Pitching Functionality and Reporting
• Key contact for all "Data Health" reporting for the B&L team - working with the London Salesforce team where Accounts and Contacts need updates.
• Work on a regular basis with Sales Teams on their Accounts / Leads maintenance and supporting the roll out of Account and Role hierarchy.
• Support Sales with setting up and pitch records for clients in advance of Sales meetings and Markets and maintaining records with client interest and feedback
• Ensuring our Content Hub is kept up to date and any new brand IP requirements are fed into our content catalogue
• Keeping on top of our legal rights system, Rightsline, to ensure all new contracts and deals are properly entered and maintained
• Build and maintain strong working relationships with other Co-ordinators within the company.
• Maintain tight control on document filing ensuring best practice for sharing of materials or confidential file keeping.

Skills you’ll need (minimum criteria)

• Strong experience in preparing, formatting, and producing professionally branded presentations
• Experience using Macs and Gmail (particularly Gmail calendar) is desirable
• Familiarity with Salesforce or similar CRM systems preferred.
• Previous experience in the role of a PA or Team Assistant
• Experience of managing multiple busy diaries
• Media industry experience would be an advantage
• Excellent communication style, both verbal and written
• Excellent time management skills. Structured and having the capacity to prioritise important tasks
• Efficient PC skills with an excellent knowledge of Microsoft Word, PowerPoint and Excel and the full Google suite.

Other things we’re looking for (key criteria)

• Consistent performance and an excellent eye for detail.
• Discretion and confidentiality
• Problem solving attitude and proactive approach and communication
• Ability to work independently
• Flexible work attitude
• Good instinct for when to escalate any issues
• Able to work in a rapidly-changing environment
• A positive attitude and a pleasant disposition