Contracts & Rights Coordinator

The Role

Workplace: ITV Leeds, West Yorkshire (Hybrid patterns apply with 2-3 days per week in the office)

Permanent role

The team

We are looking for a Contracts & Rights Coordinator to join our Legal & Business Affairs team based in Leeds

The team provides a comprehensive and first class contracts and rights management service for the Media & Entertainment division, by drafting and issuing standard form contracts for all commissioned and acquired content and capturing highly accurate and timely contractual and rights data relating to that content in ITV’s systems.

The role

The Contracts & Rights Coordinators support the Media & Entertainment Content teams from Commissioning to Scheduling and manage the end to end contracting and rights management process for all content that is made available for our viewers to watch.

Key responsibilities include (but not limited to):

• Support in the end-to-end process from internal sign-off, preparing and issuing initial drafts of agreements and issuing signature copies of contracts and arranging for prompt signature.
• Ensure the timely and accurate input, update and maintenance of contracts and rights data into ITV’s systems to reflect new information and to apply updates to existing information.
• To act as a point of contact for all aspects of contracts and rights queries (internal & external), such as copyright clearance, underlying rights queries, industry and regulatory legislation, terms of trade, talent union and music agreements.
• Provide accurate and timely visibility of rights availability, including clearance and cost information, across the Media & Entertainment division.
• Build and maintain relationships with all internal stakeholders and external suppliers, managing enquiries with a first class customer service led approach.
• Support on ad-hoc projects as they arise and co-ordinate such projects across the Legal & Business Affairs team or ITV as required.

Skills you’ll need (minimum criteria)

• Excellent attention to detail is essential
• Strong and effective communication, interpersonal and influencing skills and an ability to build successful working relationships at all levels is a must
• Ability to effectively manage competing priorities with a customer service approach; delivers quality even when reacting to changing circumstances; able to monitor own work to ensure it reaches successful completion; and plans ahead, anticipating potential problems.

Other things we’re looking for (key criteria)

• Contracts and data management experience is preferred; ideally in a media and/or legal environment
• Ability to develop existing processes to meet the changing needs of the business and to continuously improve and develop understanding of new and innovative technologies.
• Proficient in using Google Suite e.g. Gmail, Sheets & Docs, Microsoft Office e.g. Excel and Word and workflow tools, such as Trello, Jira
• Strong ambassador for ITV, its brands and its values