Personal Assistant

The Role

The team..

At ITV, the M&E legal team sits at the heart of ITV’s commercial business, advising on legal matters across the Media & Entertainment division, enabling you to have a real impact on your career, on our viewers and our strategic ambitions.

The role..

We’re looking for a proactive and highly organised PA/Team Assistant to join ITV on a 12-month fixed-term contract, supporting our Media & Entertainment Legal & Business Affairs team. Provide sophisticated administrative and interpersonal support to the Director of Legal and Business Affairs, their team, and other colleagues.

This is a busy, fast-paced role that requires a confident multitasker with excellent attention to detail, good judgement, and the ability to handle confidential matters with discretion. You'll play a central role in keeping the team running efficiently, so strong diary management, communication, and prioritisation skills are key.

Some of your key day-to-day responsibilities will include:

• Handle the complex and changing diaries of the Director and leadership team.
• Provide email inbox support – flagging, responding, and raising where appropriate.
• Coordinate team meetings, prepare agendas, take minutes, and follow up on action items.
• Lead on document preparation for divisional and board approvals – collating inputs, checking for errors, and collaborating closely with internal collaborators.
• Support contract signing processes – maintain and update a tracker to handle priorities and approval history.
• Draft briefing notes and summaries for the Director using independent research.
• Develop presentations (Google Slides/PowerPoint) from handwritten notes or discussions.
• Maintain strict confidentiality on all business matters.
• Build positive relationships with key collaborators across ITV (e.g., Secretariat, Group Legal, ITV Studios).
• Coordinate internal and external meetings – including room bookings, AV setup, and guest coordination.
• Arrange domestic and international travel, prepare itineraries, and process expenses using Oracle Fusion.
• Maintain and coordinate digital and physical filing systems; handle document storage and archiving (Iron Mountain).
• Support onboarding of new team members and coordinate work experience placements.
• Coordinate logistics for on-site and off-site team events.
• Act as a point of contact for thank-you messages, staff cards, and small gifts on behalf of the Director.
• Collaborate with other ITV and Legal PAs to ensure protocol and team coordination.
• Provide ad-hoc support to the wider Legal & Business Affairs team as needed.

Skills you’ll need (minimum criteria)

• Shown experience supporting at Director level in a PA or administrative capacity
• Have the ability to work from the office for 2–3 days weekly
• Experienced in handling sophisticated and shifting diaries across multiple partners
• Technically proficient, with a shown understanding of Google Suite, Slack, Adobe, and Oracle Fusion

Other things we’re looking for (key criteria)

• Skilled in drafting reports, briefing notes, and professional presentations
• Confident leading team meetings, including setting agendas and tracking actions through to completion
• Strong interpersonal skills with the ability to prioritise and handle contending demands
• High attention to detail and accuracy in all tasks
• A proactive self-starter who takes initiative and solves problems creatively
• Able to work independently and collaboratively within a team
• Excellent relationship-building skills with both internal colleagues and external partners
  

Please note, on occasion we may receive a very large volume of applications which means applications for a role may close earlier than the referenced closing date. We’d encourage you to apply as soon as possible if interested.