Personal Assistant to Chief Viewer Officer & Director of Brand & Marketing (12 months FTC)

The Role

12 months Fixed Term Contract

The role

This is a busy role that requires excellent organisational and prioritisation skills. Both the Chief Viewer Office and Director of Brand & Marketing need a highly organised and efficient Senior PA to take control of managing the administration for their business area. They must play a key role in managing the smooth running of their schedule and day-to-day office.

The role will require a confident, career PA who shows strong initiative in your role.

Main responsibilities

• Extensive diary management
• Arranging meetings
• Booking meeting rooms and arranging catering for meetings
• Point of contact for clients and guests visiting the office for meetings
• Proactive management of inboxes, removing junk mail, flagging priority emails
• Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered
• Submitting expenses
• Support with presentations on PowerPoint and/or Google Slides when required
• Finance & Legal support; setting up suppliers, raising PO numbers, processing invoices and liaising with Legal for NDAs and SoWs when needed
• Supporting senior team with arranging meetings
• Booking nationwide and international travel and accommodation
• Preparing itineraries for business trips
• Working with team of internal PAs to ensure Viewer Leadership Team are aligned
• Providing holiday cover to other PAs
• Supporting with events, organising workshops and away days
• Manage board papers
• Supporting Directors with their wider industry responsibilities

Skills you’ll need (minimum criteria)

• PA experience at Director level, having managed multiple busy diaries
• Must be confident with Microsoft Office/Google Workspace apps including Powerpoint and Google Slides
• Must have prior experience of senior stakeholder engagement at all levels
• Must be able to work autonomously
• Sound administrative skills including meeting organisation and diary management
• You will ideally have a proven ability to prioritise accordingly to occasionally conflicting needs
• Confident communicator with a good eye for detail

Other things we’re looking for (key criteria)

• It would be beneficial if you have an interest in media
• Comfortable with managing highly confidential information
• Demonstrates ability to operate well within a team
• Flexible and creative approach to problem solving – anticipating potential future issues
• Proactive self-starter with initiative who has the skill and the confidence to make appropriate decisions
• Enthusiastic, energetic & efficient