Personal Assistant to Director of Creative, Director of Media & Capability & Director of Programme Publicity

The Role

The role

We are seeking a confident, career-driven Personal Assistant to provide exceptional administrative and calendar management support to three key leaders: our Director of Creative, Director of Media & Capability, and Director of Programme Publicity.

In this vital role, you will take full ownership of managing daily schedules, streamlining administration across multiple business areas, and keeping the day-to-day operations running seamlessly. We are looking for someone who excels at prioritising shifting demands, taking initiative, and bringing order to a busy executive landscape.

Main responsibilities

• Extensive diary management
• Arranging meetings
• Booking meeting rooms and arranging catering for meetings
• Point of contact for clients and guests visiting the office for meetings
• Proactive management of inboxes, removing junk mail, flagging priority emails
• Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered
• Submitting expenses
• Support with presentations on PowerPoint and/or Google Slides when required
• Finance & Legal support; setting up suppliers, raising PO numbers, processing invoices and liaising with Legal for NDAs and SoWs when needed
• Supporting Director’s leadership teams with arranging meetings when required
• Booking nationwide and international travel and accommodation
• Preparing itineraries for business trips
• Working with team of internal PAs to ensure Viewer Leadership Team are aligned
• Providing holiday cover to other PAs
• Supporting with events, organising workshops and away days
• Manage board papers
• Supporting Directors with their wider industry responsibilities

Skills you’ll need (minimum criteria)

• Continuous experience as a Personal/Executive Assistant supporting a minimum of 2–3 Directors simultaneously in a fast-paced corporate environment.
• Must have advanced Microsoft Outlook/Google Calendar diary scheduling experience. As well as using Microsoft Office/Google Workspace apps including Powerpoint and Google Slides
• Demonstrated experience coordinating international travel itineraries, visa requirements, and organising off-site corporate events/away days for teams of 20+ people.
• Prior PA experience working within the Broadcaster, Media, Television, Entertainment, or Creative Agency sectors.
• Must have prior experience of senior stakeholder engagement at all levels
• Must be able to work autonomously

Other things we’re looking for (key criteria)

• A proven ability to prioritise accordingly to occasionally conflicting needs
• Confident communicator with a good eye for detail
• Comfortable with managing highly confidential information
• Demonstrates ability to operate well within a team
• Flexible and creative approach to problem solving – anticipating potential future issues
• Proactive self-starter with initiative who has the skill and the confidence to make appropriate decisions
• Enthusiastic, energetic & efficient
• Able to build strong relationships with people across the business and all levels of seniority
• Desirable if you have an interest in media, television and ITV shows