Production Secretary

The Role

5 month fixed term position

The role

We’re global and local, producing in 13 countries across 60+ labels in the UK, US, Australia, France, Germany, The Nordics, Italy and more. Together with creators, producers, global networks and streamers, we’re behind the scenes of some of the greatest genres, attracting the largest possible audiences for our shows. Bringing thousands of hours of entertainment to everyone everywhere.

ITV Sport is home to some of the world’s biggest sporting competitions, and we’re looking for a Production Secretary to join our department to support our Production teams.

At the heart of ITV Sport, you will work in partnership with editorial colleagues to deliver outstanding, distinctive, multi-platform and commercially successful content within operational, financial and legal constraints. You will also work closely with the Production Managers and Production Co-ordinators to troubleshoot and provide support across the board.

To be successful as our Production Secretary you should be very organised, a confident communicator and enthusiastic about starting a career in Production Management in a live sport environment.

Experience of working in live TV in either a runner or production secretary role is advantageous but not essential.

Please note that due to Live production time, you will be required to work unsociable hours, weekends and bank holidays.

Role specifics

Supporting Production where required including:

• Liaise with talent and crew on the phone or email regarding travel and logistics
• Manage, update and maintain google docs
• Provide administrative support to your team
• Raise purchase orders and raise FreeCon contracts for programmes
• Arrange parking and update security for crew and visitors as and when needed
• Assist Production Coordinators with various work loads and step up for holiday cover
• Prepare call sheet templates and help complete sections as advised
• Assist with Location shoot bookings, work out catering numbers. Liaise with facility suppliers
• Organise and book travel and hotels for talent and crew including location shoot
• Use Albert tool to monitor production sustainability.

Shared team responsibilities:

• To learn and develop new skills as required to enable you to carry out any tasks which are reasonably requested of you, and for which you have received appropriate informal or formal training; pro-actively finding ways to promote and sustain a multi-skilled approach.
• To ensure the operation makes the best use of available resources within budget ensuring all operations adheres to all relevant ITV guidelines. To understand and act upon ITV’s Health & Safety and Risk Assessment policies.
• To work closely and respectfully with all members of the editorial, production and presenting teams, both locally and in the wider ITV family, to implement the overall editorial strategy, ensuring ITV values are embraced.

Skills you’ll need (Minimum role criteria):

• Some experience of working in TV Production, ideally live broadcast at runner level.

Other things we’re looking for (key criteria)

• Very strong organisational skills and able to demonstrate the ability to multitask and prioritise as appropriate.
• Ability to use initiative and be proactive in the production environment showing sensitivity to the needs and pressures of colleagues
• Thorough approach to completing tasks with good verbal & written communications skills.